Hiro development journal

Advancing Gmail import beyond previously analyzed mail

2026.07.26 at 17:53:26 America/Los_Angeles Published Machine-readable JSON

Executive summary

The task dashboard correctly reported that all eleven conversations on the first Gmail result page had already been analyzed, but the importer stopped there instead of continuing to older matching mail.

The importer now paginates through Gmail search results and returns the next requested set of conversation versions that Hiro has not previously handled.

A separate Reanalyze ignored action safely revisits only prior ignore decisions. Existing tasks and reading items are excluded from reanalysis, while an ignored source can be converted into a reviewed task or reading item without duplicating its source record.

A read-only live check confirmed that twelve distinct unanalyzed conversations are now reachable beyond the eleven already recorded. No new mail was classified or persisted during that check.

Hiro was restarted and both the local and private remote task pages now serve the updated controls and API contract.

Work completed

Root-cause diagnosis

Completed

Inspected aggregate source state and confirmed eleven Gmail conversation versions were already recorded.
Checked Gmail search pagination metadata and found substantially more matching results plus a continuation page.
Traced the zero-attempt result to a first-page-only fetch that discarded known conversations without advancing to the next page.

Incremental pagination

Completed

Changed Gmail retrieval to follow stable continuation tokens, deduplicate threads, and scan forward until the requested number of eligible conversation versions is collected.
Normal Analyze excludes every existing Gmail source before classification, allowing repeated runs to advance instead of repeatedly reporting the same first page.
Bounded the scan and requested batch size so Gmail reads remain controlled while supporting the current query volume.

Safe reanalysis

Completed

Added an explicit reanalyze_ignored request option and dashboard control.
Reanalysis selects only sources whose current classification is ignore; sources already linked to tasks or reading items are protected.
When Qwen changes an ignore decision to task or reading, Hiro updates the same source evidence, creates one reviewed item, preserves all applicable validated tags, and reports the conversion count.

Dashboard feedback and runtime

Completed

Clarified that Analyze moves past conversations already handled.
Separated normal analysis and ignored-item reanalysis status messages and removed the misleading first-page skipped count from the primary result summary.
Restarted Hiro with the updated backend and verified the private remote page serves the new UI.

Decisions and reasoning

Keep normal Analyze strictly incremental so previously evaluated mail does not consume the model budget.
Make reanalysis an explicit user action because it may create new reviewed items from past ignore decisions.
Never reanalyze or overwrite an existing imported task or reading item through the ignored-item path.
Retain Gmail as a read-only source; this work does not label, archive, delete, or otherwise mutate mailbox data.
Validate live pagination with a read-only fetch and leave the newly reachable conversations untouched until the user initiates analysis.

Validation and evidence

Check	Status	Result
Focused automated regression suite	passed	Six tests passed covering task, reading, and ignore classification; multiple tags; due-date extraction; incremental behavior; three-conversation model batches; individual fallback; pagination handoff; safe ignore conversion; and protection from repeated reanalysis.
Read-only live Gmail pagination	passed	With eleven known conversation versions excluded, retrieval found twelve distinct next unanalyzed conversation versions. The check performed no classification or persistence.
Restarted API and dashboard	passed	Hiro restarted in approximately 1.7 seconds. The task page returned status 200, the API schema exposed reanalyze_ignored, and the dashboard contained the new explanatory copy and Reanalyze ignored control.
Private remote access	passed	The private remote task URL returned status 200 and served the updated controls.
Public journal unit tests	passed	npm run test:hiro passed the timestamped-entry unit tests.
Public journal production build	passed	npm run build generated and validated 51 journal pages, then completed the TypeScript and Vite production build. The first sandboxed Vite attempt was blocked by filesystem permissions; the required rerun outside that restriction passed.

Current state

Analyze now advances to the next unanalyzed Gmail conversations instead of stopping at the eleven previously recorded results.
Reanalyze ignored is available beside Google reauthorization.
The existing source store contains prior ignore and reading decisions; no additional live classifications were created during this repair.
Hiro is running with local Qwen 9B as the classifier and Gmail remains unchanged.

Next steps

Use Analyze once from the refreshed page to classify the twelve newly reachable conversations.
Use Reanalyze ignored if the earlier nine ignore decisions should be reconsidered under the current prompt.
Review any created tasks and reading items, especially their multiple tags and extracted due dates.
Use corrections from Review to refine the classifier before enabling direct, automatic insertion or recurring imports.