{
  "schemaVersion": 2,
  "date": "2026.07.26",
  "publishedAt": "2026-07-26T17:42:38-07:00",
  "timeZone": "America/Los_Angeles",
  "title": "Making full-size Gmail analysis reliable",
  "publicationStatus": "Published",
  "executiveSummary": [
    "A screenshot from the private task dashboard showed that the corrected label-free Gmail importer still failed when the default Analyze action processed a larger set of full conversations.",
    "The controlled three-conversation run had succeeded, isolating the problem to the size of the single structured Qwen request rather than Gmail access, authorization, tag validation, or item persistence.",
    "Hiro now limits each local Qwen request to three conversations. If a three-conversation batch fails, those conversations are retried individually so one difficult thread cannot discard the rest of the import.",
    "The dashboard now reports attempted, successfully analyzed, imported, ignored, previously analyzed, and failed counts.",
    "The same default live Analyze action completed successfully after the fix: eight remaining conversations were analyzed, one tagged reading item was added, seven were ignored, three prior conversations were skipped, and no classifications failed."
  ],
  "workstreams": [
    {
      "title": "Failure isolation",
      "status": "Completed",
      "details": [
        "Used the dashboard screenshot to identify the exact user-visible failure message.",
        "Compared the failing default-size request with the previously successful three-conversation live request.",
        "Confirmed that full transcripts and a multi-item JSON schema were exceeding Qwen's reliable single-request classification envelope."
      ]
    },
    {
      "title": "Bounded model batches",
      "status": "Completed",
      "details": [
        "Limited structured Qwen classification requests to three Gmail conversations each.",
        "Retained one schema-constrained response per batch, including task-versus-reading-versus-ignore classification, title, notes, priority, reason, and all applicable validated tags.",
        "Added single-conversation fallback when a batch fails.",
        "Successful batches and fallback classifications continue through persistence even if a different conversation cannot be classified."
      ]
    },
    {
      "title": "Transparent import results",
      "status": "Completed",
      "details": [
        "Added attempted and failed counts to the import response.",
        "Updated the dashboard result message to distinguish new analysis from previously analyzed conversations.",
        "The UI now reports partial failures instead of reducing an otherwise useful import to one generic error."
      ]
    }
  ],
  "decisions": [
    "Use three conversations as the maximum local Qwen classification batch because that size passed controlled and live validation.",
    "Retry a failed multi-conversation batch one conversation at a time before reporting failure.",
    "Preserve multiple applicable tags on every successful task or reading classification.",
    "Return partial success details rather than rolling back unrelated successful classifications.",
    "Continue using incremental source identifiers so completed analysis is not repeated."
  ],
  "validation": [
    {
      "check": "Focused importer and productivity tests",
      "status": "passed",
      "result": "Thirteen tests passed, including three-item batch limits, individual fallback after batch failure, partial-failure reporting, multiple tags, task and reading classification, ignore decisions, dates, authorization, persistence, and deduplication."
    },
    {
      "check": "Default live Analyze action",
      "status": "passed",
      "result": "Eleven recent conversation versions were found. Eight remaining versions were analyzed in approximately 26.8 seconds; one tagged reading item was created, seven conversations were ignored, three were already analyzed, and zero failed."
    },
    {
      "check": "Repeat default import",
      "status": "passed",
      "result": "All eleven conversation versions were skipped without model work in approximately 3.4 seconds, with no duplicates or failures."
    },
    {
      "check": "Private dashboard",
      "status": "passed",
      "result": "The task page returned status 200 and served the updated import result reporting."
    }
  ],
  "currentState": [
    "Hiro is running with bounded Qwen classification batches.",
    "The default Gmail Analyze action completes successfully on the current recent-mail set.",
    "Imported reading items retain validated tags and enter Review.",
    "Gmail remains read-only and no mailbox state is changed."
  ],
  "limitations": [
    "A first-time twelve-result import may take tens of seconds because Qwen processes several local batches sequentially.",
    "The UI still waits on one HTTP request rather than showing live per-batch progress.",
    "A conversation that fails both batch and individual classification is reported but remains eligible for retry on the next import."
  ],
  "nextSteps": [
    "Add a background import job with per-batch progress so longer scans visibly advance.",
    "Review the newly imported reading item and correct its tags or wording if necessary.",
    "Use those corrections to refine the personal-role prompt and tag examples.",
    "Add the planned recurring import only after progress reporting and model-versus-human field separation are complete."
  ],
  "disclosureNote": "This public entry omits private network addresses, local paths, account details, message identifiers, subjects, senders, bodies, generated item text, process identifiers, and credential information."
}